Asia Pacific

Executive Assistant & Office Administrator

Job Location: Asia Pacific

Job Category: Executive

Job Schedule: Full Time

Apply in Singapore

The Executive Assistant and Office Administrator provides comprehensive administrative support to the Vice President & Managing Director while also overseeing the efficient operation of the Singapore office. This multifaceted role combines executive-level assistance, office management, human resources support, and basic IT responsibilities. The incumbent will perform a diverse array of administrative services, ensuing seamless office functioning and exceptional support to leadership and associates.   

Primary Responsibilities

• Provide high level support to the Vice-President and Managing Director where necessary

• Oversee office supplies inventory, pantry management, place orders and maintain office equipment in optimal working condition

• Ensure a clean and organized office environment

• Manage incoming and outgoing mail, package deliveries, and maintain efficient record keeping systems

• Administer travel requests, including booking hotel accommodations, land, and air transportation as needed

• Assist with scheduling meetings, booking conference room, and managing shared calendars and the hot-desk booking system

• Support the organization of company events, meetings, off-site retreats and provide logistical assistance

• Provide basic training and guidance on the use of office technology, software and applications

• Maintain an inventory of office technology equipment including laptop and mobile management and coordinate repairs and replacement

• Liaise with external/internal IT support vendor for more complex technical issues, facilitating resolutions.

• Actively contribute to company-wide projects and HR initiatives as assigned

• Onboard new hires and provide basic training on office procedures and systems

• Assist in the administration of all performance management, learning and development, retention and compensation & benefits programs

• Support employee engagement activities and contribute to their execution

• Update and maintain office organizational charts and support communication efforts

Critical Competencies, Knowledge, Skills, and Abilities

• Strong organizational and time management abilities, with the capacity to multitask and prioritize effectively

• Subject matter expert in Microsoft Office products

• Must have proactive problem solving, high attention to detail, commitment to quality, and analytical skills

• Must demonstrate a strong work ethic and high degree of professionalism

• Exceptional verbal and written communication skills

• Able to handle multiple tasks simultaneously and prioritize workload under short deadlines and changing priorities

• Experience with social media and technology skills (video, blog, etc.)

Education and Experience

• Diploma or degree in management or its equivalent

• Certifications or training in IT support or computer systems is advantageous

• Minimum 3 years of relevant experience in an executive assistant or administrative support role

Work Hours

Michelman’s standard work hours for this role are Monday – Friday from 8 am – 5 pm EST.

Apply in Singapore